Legalization and Power of Attorney

1. LEGALIZATION

Request Form (to be submitted with documents)

All documents that are not issued by Vietnam Authorities need to be properly notarized by Notary Public Offices or by a lawyer in Canada and then authenticated by the Department of Foreign Affairs of Canada – DFAC (Applicants can ask the Vietnam Embassy to get the notarized documents authenticated by DFAC). To request for legalization service, you need to submit the notarized copy along with legalization request (which is a brief note requesting for the legalization service, and contact information including full name/company, address, and telephone number).

Photocopies of the notarized documents and accompanying personal documents (Passport, identity card …) for filing at the Embassy. Applications will not be processed without sufficient documentation

Following is a sample document which is properly notarized (by Notary public) and authenticated (by DFATD):

2. POWER OF ATTORNEY (RELATING REAL ESTATE/PROPERTY TRANSACTION OR TRANSFER OF PROPERTIES:

According to current regulation, power of attorney relating above matters need to be:

  • Drafted in bilangual: Vietnamese and English/French;

  • Notarized by a Canadian notary public or lawyers, then

  • Authenticated by Department of Foreign Affairs of Canada (Applicants can request the Vietnam Embassy to get the notarized documents authenticated by DFAC) and finally

  • Legalized by the Embassy of Vietnam in Canada.

  • You can also click here to download a sample of Power of Attorney.

  • To request for legalization of a power of attorney of this type, please submit to the Embassy the followings:

    • Power of Attorney duly notarized and authenticated.

    • Copy of Certificate of property of the relating real estate.

    • A certified copy of ID/passport/PR card.

    • Photocopies of the notarized documents and accompanying personal documents (Passport, identity card …) for filing at the Embassy. Applications will not be processed without sufficient documentation
    • Legalization and service fee.

3. FEES, SHIPPING AND PROCESSING TIME:

  • Fees must be paid in form of US$ money order or US$ bank draft, payable to “The Embassy of Vietnam” or by credit card (Please be aware that 3% of total amount will be automatically charged for credit card transaction fee).

  • If you request to have the documents returned by mail, please provide full name of the recipient, a detailed mailing address (with postal code) and a telephone/cellphone number. The documents will be shipped by Fedex service (next day delivery, fee: USD 35.00/package) or Canada post service (2-5 business days, USD 25.00/package). Additional charge may be applied for remote areas shipping. Without the mailing service specification, your documents will be returned by Fedex.

  • Due to the delayed delivery of Canada Post, Fedex service is recommended for urgent document shipping.

  • The processing time is five (05) to seven (07) business days since the receipt of complete application.

      Please contact our officers at (613) – 236 0772 – Ext. 232 if you need further information.

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